EOFY Hub for MYOB Exo ES

If you have an IT network administrator, we recommend that you seek their assistance to complete your software upgrade for the following reasons:

• Upgrade files are sometimes blocked by, or cause warning messages from, IT security settings and software.
• Upgrade files may trigger antivirus software warnings so you may need to temporarily disable the antivirus software while the upgrade completes.

Open your MYOB Exo Employer Services application.

2. Log into any one of your payroll companies.

3. Go to the Help menu and select ‘Upgrade Software’.

4. Select the installer file called ‘austupgrades.exe’ that you previously downloaded and click ‘OK’.

5. Follow the steps in the Upgrade Wizard, clicking ‘Next’ when prompted to move to the next window. Note that this upgrade process only downloads the changed and new files required for this upgrade, the download may still take several minutes to install.

6. When the upgrade is completed, click ‘Finish’.

7. MYOB Exo Employer Services is launched, and the ‘Upgrade Software’ window is displayed.

8. Use the arrow buttons to move companies between the “WILL be backed up” and “Will NOT be backed up” lists. During the upgrade, a backup will be made for each of the companies listed on the right of the screen.

Important note: If you did not take a backup before starting the upgrade process, we strongly recommend that you select all LIVE payroll companies for backup.

9. Click ‘Upgrade Now’. If you chose to back up your companies, the backup will be performed before that company’s data is upgraded. As each company is upgraded, you will see the names of the files being upgraded in the top right hand corner of your screen. Do not interrupt this process. It may take several minutes.

10. You may be prompted to ‘Convert 3.0 resource file to 6.0 format’. Click ‘Yes’.

11. Once the upgrade process has finished, you will be returned to the company selection window. You can now continue using the software in the normal way.

Note for terminal server installations: Always use ‘Install Mode’ when installing on a Terminal Server, click here for details. When upgrading a Terminal Services/Citrix server, it is possible to use the ‘Upgrade Software’ function to upgrade the installation. However, after the upgrade is complete, Network.exe must be run from the ‘Add or Remove Programs’ window to complete the upgrade. Click here for further instructions on running Network.exe.

After the installation is complete, the version numbers of all MYOB Exo Employer Services applications should be checked to see if they match the release version being installed.

To check that this release installed successfully, check the versions displayed on the ‘About’ window (Help menu > About) against what is shown in the release notes.

You’ll need to install the new release before processing pays with a physical pay date occurring on or after 1 July 2022, otherwise PAYG withholding tax will not calculate and the employer super changes will not be applied.

There are two different upgrade methods to choose from:

1. Upgrade software online. This method downloads the file and upgrades for you. Go to Help > Upgrade Software Online.

2. Upgrade software manually. This method requires you to download the austupgrades file and then use either Help > Upgrade Software or execute the austupgrades file. Click here for detailed instructions on how to upgrade software manually.

Upgrade software online:

1. Check that your system meets MYOB’s Minimum System Requirements.
2. Run the upgrade under a Windows account with administrative privileges.
3. Ensure that all other users have exited all EXO Employer Services products.
4. Ensure that there are no Current or One-Off pays open.
5. From the Help menu, select Upgrade Software Online.
6. EXO Employer Services Update Wizard will check for updates. If an Update is available, the Update Available window will be displayed. Click Next.
7. Follow the on-screen instructions to download and install the latest update.
8. Once the process is complete, click Finish.
9. EXO Employer Services will automatically start up again.
10. You may be prompted to upgrade your data to the latest version. Follow any on-screen instructions.

Check that the new release installed successfully by checking that the updated version number is displayed on the About window (Help menu > About). The compliance release is 2022.01.

 As MYOB Exo Employer Services is enterprise software, you do not need to close the current period and roll into a new period at EOFY. However, you do need to install the most up-to-date compliance upgrade for your MYOB Exo Employer Services software. It’s also best practice to lock down the financial year after your final pay has been finalised. You can do this in the Setup Payroll > Other Setup | Other window by entering a Financial Year Lockdown Date so that no transactions can be updated on or prior to that date. 

The amount of the Non-Cash Benefit is grossed up by the value of the Type to determine the reportable amount of the Fringe Benefit.

Type 1 – use where the employer is entitled to an input tax credit for this fringe benefit under the GST legislation.

Type 2 – use where the employer is not entitled to an input tax credit for this fringe benefit under the GST legislation.

You can enter the reportable fringe benefits as either a grossed up or un-grossed up amount.
If you enter an un-grossed up amount (Type 1 or 2), then the system will calculate the grossed-up amount for you depending on the fringe benefit type you selected.

If you enter a grossed up amount, you can select (either Type 1 or 2), then tick the Override Rate check-box and enter 1 for the Override Rate.

NOTE: Using a Grossed Up amount will cause the Threshold above which the RFBT is reported on MyGov to be understated, for example a threshold of $2,000 would mean that a Grossed Up amount of $2500 would be reported, when in fact the Threshold for the Grossed Up amount would be $3773.60 for Type 2 or $4160.40 for Type 1.

Check that you have successfully installed the most recent compliance upgrade of your Exo Employer Services Software, as it will include the tax tables for the 2022 financial year. You can check which version is currently installed on the About window (Help menu > About). Click here for tips on how to install the most recent upgrade.

If you have installed the most recent upgrade after you have started the pay, you will need to open the first employee in the pay and click Next or F8 through each employee in the pay to recalculate the tax using the new tax tables.

You need to ensure that you:

• Login as a full administrator (full administrator privileges are required)
• Place Terminal Server into install Mode (in a cmd window – change user /install)
• Install the upgrades pointing to the correct folder based on the current installation (check the shortcut for details)
• Once installed, locate Network.exe in the installed folder (see above) and execute, this will install the workstation components in the user environment(s) and you then register or activate any drivers required.
• Set the terminal server to execute mode (in a cmd window – change user /execute)

Click here for more detailed tips on how to install the most recent upgrade on a terminal server.

If you identify the need to amend details after making a finalisation declaration you should submit these as soon as possible – within 14 days of detection or your next regular pay event. Amendments to finalised STP data can be made through your MYOB Exo Employer Services software. The ATO recommends you tell your employees when you make an adjustment that will be reflected in their income statement. If they have already lodged their tax return they may need to lodge an amendment. The ATO says that lodging an amendment to finalised STP data may impact your employees in the following ways:

• Amendments to STP data before the employee has lodged their tax return will result in an updated Tax readyincome statement which will be available in ATO online and myTax pre-fill.
• Amendments to STP data after the employee has lodged their tax return which results in a refund will result in the ATO amending the return and issuing an amended assessment and refund.
• Amendments to STP data after the employee has lodged their tax return which results in additional tax payable may require the employee to take action.
• The ATO will contact the employee to let them know what they need to do.

For further information, refer to:

• ATO Correcting Information Reported through STP
• ATO Finalising your STP Data

If the amendment relates to a PSAR that was submitted before you commenced STP reporting, click here for ATO guidance on how to lodge amendments to your Payment Summary Annual Report.