SOFTWARE COMPARISON

SAP Business One vs. MYOB Advanced

When choosing a business management solution for your medium-sized business, chances are that SAP Business One and MYOB Advanced will be on your radar. And while they may appear similar at first glance, each is better suited for different needs, and desired outcomes. 

There’s no doubt about it. Buying a new ERP solution is tough. It’s expensive, complicated, and confusing. And given the investment you’re making, you need to get it right. But it doesn’t help that there’s so many options to choose from.

In general, there are four systems that will be in the conversation; MYOB Advanced, NetSuite, Xero, and SAP Business One (SAP B1). While this guide is focused on reviewing SAP B1, we encourage you to read the other guides if you’re leaning towards them.

But back to SAPB1. If you’re deciding between this solution and MYOB Advanced, this post is for you.

Let’s assume you’ve looked at both systems and they both appear similar, they’re both ERP systems, they both seem to work for most industries and they have a payroll function.

But now what? Do you go with a well-established product like MYOB Advanced, from industry leader MYOB, or do you look at a product like SAP B1? A known contender in the mid-market ERP space.

As you’ve realised by now, this is not an easy question to answer. If it was, there’d be no need for guides like this one. But we promise to keep it as short and factual as possible. 

Basically, your objectives and needs will play a big role in your decision. While the main features of each system are important, they basically offer the same rudimental functions.

When you’re deciding between these two systems, it’s the differences that will help you make an informed decision.

Mobile and Browser ERP Access

The MYOB Advanced platform is built from the cloud up, offering the distinct advantage of native browser access. The entire solution is fully accessible through a web browser and a unified mobile app (Advanced OnTheGo).

With a clean and modern user interface, there is no denying that the MYOB Advanced interface is appealing and intuitive for users. It delivers an end-to-end business management solution, in one cloud platform.

In addition, browser access is a big plus as we increasingly shift from working in the office, at home or on the road.

In contrast, browser and mobile access are known weaknesses of SAP B1. While the solution is gradually moving towards the web at a snail’s pace, full functionality is simply not available.

For us, any ERP solution that is not completely mobile by now is a definite big red flag. It is 2022 after all. Is SAP B1 ready to embrace the cloud? Will they ever be ready? Why has this taken so long?

As of the first quarter of this year, the SAP B1 web client only supports sales and purchasing. Again we must state that we feel this is simply not good enough.

While there are plans to include CRM, service and finance in the future, the actual timeline for the web client to be fully functional is unknown.

Depth of Functionality

While most ERP vendors will provide a list of features in their product, it’s imperative that you ask lots of questions to understand how deep that functionality goes.

MYOB Advanced has a long feature list, and they have strong functionality for manufacturing, wholesale distribution and Not-for-Profit businesses. In addition, with a dedicated Manufacturing Edition available, the level of inventory management and MRP (material requirements planning) functionality is in-depth.

By comparison, it’s commonly known that SAP B1 has a deep gap in its process manufacturing capability. As a result, it’s probably better suited to discrete manufacturing. It should also be noted that SAP B1 does not have native functionality for job costing.

For some, such as those who aren’t looking to grow their revenue, this limited functionality will suffice. But others will need more robust capability in different areas, particularly as they grow.

The important thing is to understand exactly what each solution can do for your business, and if it will hold you back by not giving you what you need.

Essentially, you don’t want to be having to look for a new system in a year’s time because you’ve already outgrown it.

Reporting Capability

 

MYOB Advanced provides multi-dimensional reporting that allows you to break down information into smaller segments. You can easily create useful dashboards, generate reports, export data to Excel or connect to analytics tools like Power BI.

SAP B1 has a collection of analytics and reporting tools that range from simple drag and drop, to custom SQL query writing. In addition to an array of standard reports that come out-of-the-box, you can create custom reports and dashboards.

One thing to note is that if you choose to run SAP B1 on a SQL database, you’ll need – you guessed it -another add-on to create embedded dashboards – which requires technical know-how.

So what’s right for your business? 

As we stated at the begining of this guide, there’s no straight answer. Both MYOB Advanced and SAP B1 have their strengths and weaknesses. It all boils down to what your needs are and how the solution will meet your requirements. We hope this guide has provided you with some information to further help you on your journey towards digitisation and automation.

If you’re interested in learning more about MYOB Advanced, we can help.

As one of Australia’s leading MYOB Platinum Partners, we know the system inside out. In fact, BusinessHub was the first partner in Australia to sell and implement the solution. Our team of MYOB-qualified ERP experts will guide you through the decision process – right from evaluation, to implementation and ongoing support. 

If you haven’t done so already, click the green button below and get your Free MYOB Advanced today!

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We have trust in the MYOB brand and as it turned out their Advanced solution really did have everything we needed.

Marie Kapetanakis

CEO, Kosmea Australia

The functionality of MYOB Advanced met our many needs including customer special pricing, advanced stock management, a customer portal as well as CRM. 

Courtney Purcell

General Manager, Codecom